COVID-19 Presumed and Positive Case Protocol

In the event of a presumed or confirmed positive case of COVID-19, the following procedures will be implemented. This document and procedures/protocols are subject to change in accordance with the Iowa Department of Health, County Public Health departments, and CDC guidelines.

Employees, Students, and Visitors


Employees, Students, and Visitors are required to complete a daily health assessment for temperature and signs or symptoms of illness - fever, cough, shortness of breath or any respiratory distress.  The health assessment will be completed online through HealthCheck360 using a product called Daily Symptom Tracker.  Employees, students, and visitors will receive an e-mail from symptom-tracking@hc360.io which will include a link to register.  A daily reminder will be sent to all registered individuals with a link to complete the daily survey online.  Upon completion of the survey, the individual will receive either a green checkmark on their phone screen or via e-mail advising them that they are cleared to come to campus OR a red stop sign directing them to stay home and contact their immediate supervisor. 

Individuals exhibiting symptoms consistent with COVID-19, who have either tested positive, are presumed positive for COVID-19, or have a known exposure to COVID-19 should follow these instructions below:

  • Individuals who have either been exposed to someone with COVID-19, or have themselves been confirmed positive for COVID-19, are presumed positive, or who have symptoms consistent with COVID-19 such as fever, cough, or shortness of breath should not come to any EICC location.

  • If symptoms develop or exposure is determined while at EICC, the individual should leave immediately and go directly home and then notify their instructor or supervisor. Supervisors and instructors can also ask individuals exhibiting symptoms to leave immediately and go directly home.

  • If an individual is no longer coming to an EICC location but has visited a location within the last seven business days and is now experiencing symptoms, is presumed positive, or has tested positive, the individual should notify their instructor or supervisor. All persons confirmed or presumed positive will be asked to participate in a contact tracing process. Individuals exposed to a confirmed or presumed positive individual may be asked to participate in contact tracing.

  • If COVID-19 symptoms develop, individuals should contact their health care provider and follow these procedures:

    • Employees and Students: Call your health care provider to inform them of your symptoms, possible travel history, and to ask about testing. Employees should then contact your manager/supervisor and notify them that you are ill. Your manager/supervisor will contact the Human Resources department. Students should contact the Dean of Students at their college. We are recommending you schedule a COVID-19 test either throughTestIowa.com or your health care provider.  If you have questions regarding your symptoms or possible exposure, you may also contact the HealthCheck360 medical hotline to discuss your COVID-19 medical related questions at 855-716-2588.

    • Employees and Students: Employees and students should consult with the EICC Human Resources department before returning to Campus. All individuals who are presumed positive or have had a positive test will need to have an approved request to return through the EICC HR department.  HR will maintain a log of this communication.

    • EICC prioritizes the health and safety of its students and employees. If you feel that you may have been directly exposed to an individual that is COVID-19 positive, contact your Campus President or the EICC Safety Manager to discuss your concern. Campus leadership, supervisors and instructors will work with students to navigate and resolve issues to the best of their ability. Students who need accommodations during or after a COVID-19 related illness are encouraged to talk with the campus Dean of Students. Health information of an individual employee or student is considered confidential and will be treated as such.

 

Notification and Investigation Steps


Notifying Administrative Leadership

  • Employees or students who are notified or made aware of a direct exposure or a confirmed or presumed positive case of COVID-19 should immediately notify their Campus President, in the case of Employees (in the absence of the President employees should contact the HR department) or their Dean of Students, in the case of Students.. The Campus President receiving the notification must immediately inform Deb Sullivan, Director of HR/Safety Officer, by phone at (563) 336-3487. If Deb is not available, contact Kelley Doty, EICC HR department, by phone at (563) 336-3322.

  • Deb Sullivan or Kelley Doty will notify the Chancellor and the Campus President (if the call was direct to HR) of the incident.

  • Upon receipt of notice, the Campus President will meet with the supervisor and any other necessary employees (custodial, instructor, etc.) to determine next steps.

  • EICC Safety Officer will contact all parties identified as direct exposures to discuss next steps. Those individuals determined to have direct exposure will asked to take a COVID-19 test and self-quarantine until test results are received.

 

Investigative Steps

  • The Campus President, Dean of Students, or if appropriate the Safety Officer will work with the employee or student to complete the EICC Contact Tracing Form (See Appendix A). The completed Contact Tracing Form should be forwarded to EICC HR department via email djsullivan@eicc.edu or ksdoty@eicc.edu  or fax 563-323-0652 immediately.  In the event the employee or student is not available to complete the form, the Campus President and campus leadership team will conduct an investigation to determine where the individual has been on EICC property and with whom the individual may have had contact.

  • Building logs/security access reports will also be reviewed in an attempt to identify any additional possible exposures.

  • Individuals identified on the Contact Tracing Form as having direct or indirect (high risk) exposure will be interviewed by the Campus President, Dean of Students or their designee(s) using the Contact Tracing Interview Questionnaire (See Appendix B).

  • Based on investigative findings, the Chancellor, Campus President, and Director of Human Resources will determine next steps, including cleaning, building or Campus evacuation or closure, and approval of communication plans (emails, building signs, media, etc.) to students, employees, and/or (See Appendix C for Communication Plans.)

  • Additional contact tracing may be performed in coordination with local health officials based on individual circumstances.

 

Notice to Employees, Students, and Visitors


Individuals who have been directly exposed, or potentially exposed, to a positive or presumed positive COVID-19 case

  • All potentially directly exposed employees and students will be contacted via their EICC email address or telephone call. We will email or call visitors for whom we have contact information. In addition, the Campus President will send an email to all employees located on the campus where a positive case has been identified.

  • Information about the exposure or potential exposure, including location closure and reopening, will be listed on the EICC Coronavirus website.

  • Individuals impacted by the exposure or potential exposure as determined by contact tracing will be asked to go home immediately and schedule a COVID-19 test. Further instruction will be communicated by instructors, supervisors, or other designated EICC Individuals will not be allowed back on campus until the test results have been received in the HR department and the Safety Officer has issued clearance to return to campus.

  • Individuals may be asked to leave an area for required cleaning and will be notified in a manner appropriate for the situation.

 

Facility Cleaning


Verified or Presumed Positive: Deep Clean

  • If the verified positive employee or student has been on the campus within the past 24 hours the area(s) impacted will be closed for 24 hours if feasible. Cleaning will take place within 24 hours.

  • The areas impacted (office, classroom, hall, entire building) are closed to access until cleaning is completed and verified. Estimated time to open will be communicated.

  • Barriers and signage will be used to close and identify the area in need of cleaning.

  • Custodian performs work using all required personal protective equipment (PPE) and using only authorized equipment and techniques.

  • Cleaning will be performed for the full area affected and may include additional common spaces.

 

Returning to EICC


Employee and Student return to work/campus after presumed or confirmed positive case of COVID-19


(updated January 4, 2021)

The health and safety of all EICC students, employees and visitors is important.  Individuals impacted by COVID-19 should stay home as long as is necessary to ensure they are well.  Employees and students will work with Human Resources to determine an appropriate return to campus.

Employees and students who have tested positive for COVID-19

An employee or student who has tested positive for COVID-19 must remain off campus and in quarantine for 14 days following the date of the test.

Employees and students who have had direct exposure to a person who has tested positive for COVID-19

If you have been directly exposed to someone who has tested positive for COVID-19 and you are experiencing COVID-19 symptoms, you will be asked to get a COVID-19 test* and submit the results to the Human Resources Department (see below for contact information).  You must remain off campus and in quarantine for 14 days following the date of the test.

If you have been directly exposed to someone who has tested positive for COVID-19 but are asymptomatic yourself, you will be asked to take a COVID-19 test* five or more days after exposure. 

  • If the test is negative, you must stay off campus and in quarantine for a minimum of seven days from the date of exposure. Continue to monitor yourself for COVID-19 symptoms.  You will be asked to provide your date of exposure and your test result to the Human Resources Department (see below for contact information).

  • If you choose not to take a test, you must stay off campus and in quarantine for 10 days from the date of exposure. Continue to monitor yourself for COVID-19 symptoms.  You will be asked to provide your date of exposure to the Human Resources Department (see below for contact information).

  • If you are caring for a member of your immediate household (no isolation), you will be asked to quarantine for some length of time. This decision will be made on a case-by-case basis with the Human Resources Department, depending on the individual situation.

You must have clearance from the Human Resources Department before returning to campus.

*COVID-19 test must be the PCR (deep nasal swab) test; rapid tests such as throat swabs, saliva, etc. are not acceptable.  Forward test results to one of these Human Resources Department staff members:  ksdoty@eicc.edu; skpaxston@eicc.edu; or djsullivan@eicc.edu.

If you have questions about your return to work or school as it relates to the guidance provided in this document, please consult with the EICC Human Resources Department.

 

Services and Information


Dealing with this evolving situation can cause stress and anxiety. Accurate information,

preparation, and evidence-based practice are powerful tools to help ease feelings of uncertainty and anxiety. Find accurate information about COVID-19 from reliable sources such as theCenters for Disease Control and Prevention,  and more locally, EICC’s COVID-19 website with important information and regularly updated Frequently Asked Questions for students and employees.

Students: Please remember that programs are available to support students. Advisors and Disability Coordinators are available for virtual services to connect with students who are facing issues.

Employees and Students: Please remember that the EICC Employee/Student assistance program is available to support EICC employees and students. EAP services are available from Genesis EAP by calling 1-800-475-1641.

Terminology


Quarantine

Quarantine is used to keep someone who might have been exposed to COVID-19 away from others. Quarantine helps prevent the spread of disease that can occur before a person knows they are sick or if they are infected with the virus without feeling symptoms. People in quarantine should stay home, separate themselves from others, monitor their health, and follow directions from their doctor and state or local health department.

Isolation

Isolation is used to separate people infected with the virus (those who are sick with COVID-19 and those with no symptoms but who have tested positive) from people who are not infected. People who are in isolation should stay home until it is safe for them to be around others.   In the home, anyone sick or infected should separate themselves from others by staying in a specific “sick room” or area and using a separate bathroom (if available).

Presumptive Positive

As used in terms of this EICC procedure, presumptive positive is when we will err on the side of caution, assume, and treat an individual with signs and symptoms of illness as if they have COVID-19 whether or not they have been tested.

Positive COVID-19 Testing

Faculty/Staff/Student/Visitor has a lab positive test that has been verified by local public health officials.

Contact Tracing

The process of supporting faculty/staff/student/visitor and warning contacts of possible exposure in order to stop chains of transmission.

Direct Exposure

Direct exposure is based on recommendation of CDC and local state agency officials. Current definition is exposure of less than 6 feet for more than 15 minutes without CDC-approved Personal Protective Equipment (PPE).

 

Questions:


Medical-Related: 

  • HealthCheck360 Medical Hotline at 1-855-716-2588.

 

EICC COVID-19 Policies and Procedures, Including Reporting and Return to Campus:

Employees:

 

Students:

 

Appendices

  1. Contact Tracing Form
  2. Contact Tracing Interview Questionnaire
  3. Communications Plan
  4. Risk Assessment Tool
  5. Risk Assessment Tool for Health Workers