Xerox Training   Arts and Science's Pro 90 Kahl Building's Xerox 470 Applied Technology's Xerox 460 Hard Copy Memory Joggers!     Questions Answers Your notes Why are we required to do this?   Use of department budget codes is being phased out in favor of individual copier code   Print Management equipment will be installed and the individual counts from the copiers will be merged with the individual counts from the desktop printers   To eliminate 'user errors' and 'down time' of machines   How do I get my code number? When you finish this training, your name will be sent to Mark and he will email you your code number via school email. Write it in several places. If you forget it, you must contact Mark Shaw at mshaw@eicc.edu to get your code number.   What if I don't have school email? See Kathleen Conway for the form for you to fill out to apply for school email. It is being required of all adjunct instructors beginning fall 06. 563-441-4178   How do I start?   Check paper supply, if you need to add paper, it is critical that the paper be fluffed and aligned perfectly as it is loaded. Almost 90% of the paper jams are caused by incorrectly or sloppily stacked paper. If you find it difficult to load paper neatly, it is better to just load 1 ream rather than multiple reams.   In addition, most downtime and/or damage to the copier machines result from improperly clearing paper jams. See the section: "What if the paper jams?"   Enter printer code, press enter   Put material to be copied face up in the feed tray OR on the glass face down   What is on the Basic Copying tab? Output   Can choose main tray (6) or another   Can choose to staple   Can choose where to staple 2 sided copy   1-1   1-2   2-2   2-1   More; can rotate, etc. Reduce/enlarge   Lots of options Paper supply   Tray 6 is the main tray (white paper)   Tray 4 holds 11" x 17" paper   What is on the Image Adjustment tab? Quality   Normal   Photo   Lighten/darken   Use half-tone for copies from the newspaper Bound Originals   Left or right page only   Both pages at same time   What is on the Output Format tab? Transparencies   Can choose to put dividers in between your transparencies (Can choose either a blank divider or a divider with printing)   How do I make a transparency?   Get transparency from department coordinator   Put page to be copied face down on glass or topmost tray above the glass.   Put clear transparency sheet in tray 5. It must be in this tray because the machine uses a lower heat for transparencies; otherwise, the machine heat could melt the transparency.   Put transparency's white edge facing up (you can feel it) and in towards the machine   After putting the transparency in tray 5, a screen will display asking for confirmation in describing the type of material being loaded in the tray. Make sure the description is "Transparency" in order to reduce the amount of heat used in making this copy.   After you have transparency in tray 5 a screen about transparencies will appear   Select tray 5   Choose confirm   Choose save   Can I print on colored paper?   Yes, get it from your department coordinator or from the print shop.   Open tray 1!   Do not use tray 6! That tray should always be dedicated to white paper. Even with the best of intentions, colored paper loaded in tray 6 is many times forgotten about and the next person who uses the copier gets copies on colored paper instead of white. This often results in duplicate copies needing to be created.   Add colored paper to top of stack   Print   Remove extra colored sheets when finished   Can I use this machine to scan something to a computer in the adjunct work room? Yes   Choose All Services   Choose Network Scanning   Choose adjunct 1 for adjunct computer 1, nearest copy room door. Other computers are also connected, choose by computer number/staff member name   Choose Output Format   Choose Multi-page TIFF   Save   Choose Image Adjustment   Choose Resolution   Choose 300 x 300   Save   Green start button   Document will appear on the computer in the adjunct workroom.   Help! I want to stop the machine!   Choose job status   Highlight your printing job when it appears in the screen   Choose delete   Choose confirm   Choose features to get back to main screen   Do this quickly   What if the paper jams? *!#!   Follow the prompt on the screen as to where the jam is located   Clear the paper IF it can be removed easily, without pulling or tearing the paper. If force is used to clear the jam (force being defined as enough force to tear the paper), it is likely damage can result resulting in copier downtime.   Turn a knob rather than trying to pull the paper out forcefully   Parts of the machine can be broken by rough clearing of jams!   If you need help ask a "key operator" to help       o  Michelle Holmes     o  Sherri Bonis     o  Reg Shoesmith     o  Kathleen Conway     o  Arnie Thode   Can I save time or money by doing copies a different way? Yes, send your print requests digitally. You can send files to the Print shop to be printed or you can send files directly to the high speed copiers located in the Print shop, Arts & Science office, Kahl, and Applied Technology office. See the next two sections below.   How do I send print requests digitally? First: Complete a Printshop Request Form   Go to www.eicc.edu/   Select "Faculty/Staff" from the dark blue bar.   Go to forms (left column in red print)   Select Scott at top of screen OR scroll down the screen to Scott Community College-below District, CCC & MCC   Go to Print request   Fill in form Make sure that the name of your document matches-or is very close-to the name you put on your print request!   Submit form   This will send the print request directly to the SCC Printshop but NOT the file.   To send the files see: Sending files digitally to the SCC Printshop.   Sending Print Requests Digitally . . . continued Second: Send files digitally to the SCC Printshop While On Campus   There are several ways to send digital files while on campus: 1.  Full-time Staff. Send via the Printshop drive   a)  Open "My Computer" and locate the "SCC Printshop Drive (Z Drive)"   b)  Open another window and locate where the file you want printed.   c)  Left-click on file, hold, and drag file to the "SCC Printshop" drive and release   OR   a)  Go to the file where your document is saved   b)  Select the document so it is highlighted (Don't open it)   c)  A dialog box opens at the left of the screen.   d)  Select "Copy This File"   e)  In the "Copy Items" dialog box, select "SCC Printshop (Z:)" and select "Copy"   OR   a)  Select your document   b)  "Save As" and select "SCC Printshop (Z:)"   Note to Adjuncts: When you are on campus sending a print request from the Adjunct Workroom, when you select "SCC Printshop (Z:)" a series of Folders (A-Z) will appear. Place your document in the folder that has the same letter as your last name.   2.  Send directly to high-speed copiers.   a)  Training on printing to the high-speed copiers will be available after the Fall session begins.   Can I send print requests from a computer off campus?   Yes, from any computer with internet access. Go to www.eicc.edu/. Log-on by placing eiccd\user in the user box and the same password used for e-mail.   Complete a print request on-line.   o  Select, "Faculty/Staff"   o  Select "Scott" (toward the bottom, blue boxes)   o  Select "Print Request", Complete and submit. Note: Under "Method of File Delivery" be sure to indicate #4 (File sent via e-mail [off campus]   Email the file as an attachment to mshaw@eicc.edu   I'm still confused, help!!   Check with the 'key operators' for tutoring sessions on the copy machines.   Check email and internet sites for training schedules, and training packages.   Check with Doug Kutzli at 563-441-4119 or dkutzli@eicc.edu for different training sessions available about computer skills.   Check with Mark Shaw at 563-441-4115 or mshaw@eicc.edu for copier questions, digital file processing, and print management tools and resources.   Logging Off of the Computer When finished with your printing, Log Off   Press the gray button on the top of the copier labeled, "Access" - that will present you with the Log Off option. OR   Push the yellow "clear" button (top of the computer close to the green "start" button). You may have to push it several times to clear job activities you have saved. You can't log off until you are back to the "basic copying" tab.   Lost & Found If you find that the person before you forgot to take their originals (they come out in a tray below the glass scanning bay) please put them in the Lost & Found Box. Remember to take your originals.